Our Terms and Conditions of Sales


The present Terms and Conditions shall apply to all Products offered for sales by VMS Aircraft (hereinafter referred to as « VMS »). The term ‘Product(s)” designates the items, articles, software or services that are the object of the offer and/or of the sales order. Products which are subject to complex services or perfecting activities are likely to be submitted to a special contract, at VMS sole discretion. Such terms and conditions of sales supersede any other terms and conditions of Purchase notwithstanding any printed or hand-written exclusion.In case of conflict between the terms of the offer/quotation, the terms of the sales order acknowledged by VMS, and the present Terms and Conditions, the said documents shall prevail in the following order:

  • The sales order acknowledged by VMS,
  • The offer / quotation,
  • The present Terms and Conditions

They shall apply to all VMS clients whatever their status: manufacturer, OEM, resellers, users or others.They cannot be accepted conditionally nor submitted to reserves or requirements and any exemption shall only be given by VMS by writing.



Purchase orders become effective only after a written acceptance duly dated and signed by VMS. VMS is not liable for its agents’ commitments except after express written acceptance.VMS keeps the right to refuse any order not complying with its usual delivery units with regard to processing costs. VMS minimum order value is $100. No order can be withdrawn, either in part or totally, except VMS withdrawal prior acceptance. In case of accepted withdrawal of an order, previously borne expenses can be invoiced. Any additional or complementary order requires a written amendment and a new express confirmation by VMS.



When product, items or accessories are supplied by the client, the latter agrees to deliver them carriage paid within deadline and in the quantities requested by VMS, with a sufficient surplus being calculated by the latter to cover losses during manufacturing process. Clients must conform precisely to the sizes and tolerances specified by VMS. Any possible faults regarding the goods supplied will be borne by the client.



Purchaser shall inform VMS of special export control rules applicable to the territory of delivery.Any resale, export or re-export of products purchased from VMS shall comply with all national or multinational export control laws and regulations, including USA sanction programs and United Nations embargo resolutions. The Purchaser alone shall be responsible for all consequences that might result from non-observance of the said rules and regulations. VMS shall not be obliged to deliver or export products, if prohibited by above mentions provisions or until required authorizations have to be obtained.



Deliveries have to be made in accordance with the order with the exception of quantitative tolerances as mentioned in the confirmation orders. Delivery dates provided by VMS only become effective after the transmission of all information and documents needed to perform orders. A delay shall not, in any case, give ground for cancellation of orders nor penalties (unless provided for in the sales contract or order). Nor Shall, VMS be liable, in any case, for damages caused by late delivery. For tooling, the manufacturing lead times are counted as from the receipt of the order accompanied by all of the items or information necessary to its performance.

Delivery dates are postponed by:

  • Any late communication by Purchaser of any information required to perform orders
  • Any failure by Purchaser to fulfil its obligations, especially with regard to payments in due time.

If a credit line is granted to Purchaser, VMS is only bound to deliver ordered products until the credit limit is reached.Products may be delivered according to the INCOTERM ICC 2010 agreed on the order confirmation sent. If no INCOTERM is provided for, sales are deemed to be EXW, VMS premises, INCOTERM ICC 2010, the packing up remaining a matter of VMS. Transfer of risks occurs at the time of delivery to the Purchaser, or to its representative (carrier or other). If no delivery can occur or if the delivery is delayed, not resulting from VMS failure, products are handled and stocked at the Purchaser own costs and risks, and without the said storage resulting in any modification of the payment and guarantee period.



Purchaser shall check at receipt the compliance of the delivered products with the order. Purchaser cannot refuse to accept products unless a prior claim is formalized and accepted by VMS. No claim relating to the quality or the value of the delivered Product, or to its non-conformity to the shipping document, will be accepted if it reaches VMS more than 5 (five) days following the date of delivery of the Product. If the transport is in charge of VMS, Purchaser shall make all necessary reserves against the carrier, to preserve VMS rights. Purchaser shall issue a copy of the aforesaid reserves to VMS. Purchaser shall provide any supporting documents regarding alleged materials defects or lack of conformity. Purchaser shall help VMS to check the defects or to remedy them. The absence of reserves concerning the apparent nature of the delivery constitutes a presumption of conformity in VMS’s favour.


No Product may be returned without VMS prior and written authorization. Purchaser shall provide with each return elements and documents allowing VMS to assess the origin and the causes for such returns. Purchaser agrees on giving access to its premises to VMS to the same purpose. Products shall be returned DAP named delivery place INCOTERM ICC 2010, unless otherwise provided. Purchaser undertakes to properly pack products according to means warranting their security for transport and handling. Any cost incurred by VMS in connection with the return of the products shall be borne by Purchaser.



VMS prices list shall be firm, exclusive of any taxes and duties, customs, insurance, transport and packaging costs. Prices are those applicable at the date of the order receipt by VMS and may be reviewed in reference to variation in materials prices set by Supplier. This provision shall apply to orders which include successive deliveries.



Unless otherwise provided, invoices shall be paid within net 30 calendar days, in dollars, to the VMS branch which has issued the invoice. Merchant fees of 3% will apply to any credit card payments. In the absence of payment of any due invoice, within the above-mentioned time period, VMS is entitled to require the payment of any debt owned on Purchaser, even if it is not due yet. Any unpaid invoice shall produce interests without any prior notice. Any claim regarding an invoice shall be submitted to VMS within 10 days as of its receipt, to enable it processing before the payment deadline expiry.

Without prejudice to any VMS right or remedy, any amount not paid within 30 days shall bear interests from the end of the above-mentioned delay at a rate equal to the interest rate applied by the Federal Reserve Bank at its most recent operation of refinancing increased by 10% points or at least three times the legal interest rate applicable in US. The applicable rate for the first semester of the year concerned shall be the FED Bank rate in force on 1 January of that year and, for the second semester of the year concerned, the applicable rate shall be the rate in force on 1 July of that year.

In addition to the aforesaid penalties, any late payment automatically gives rise to the payment by the Customer of a lump sum indemnification of $50 for collection costs. An additional indemnification may be claimed when it is proven that the collection costs exceed that amount. Business proposals can be submitted to communication of accounts, financial or legal documents and if need be, prior securities.

VMS keeps the right to bind, at any time or even after partial delivery, its contractual performance with cash payment or warranties, even in case of successive delivery, whatever terms of payment initially agreed, without any obligation to justify its decision. Any default in the payment entitles VMS to take the Products back, without any prejudice or damages regarding the loss of value. Should the Purchaser fail to pay the invoices price, VMS would be entitled to charge, on the sums recovered pursuant to a legal action, an additional indemnity amounting 15 % of the said sums, besides interests and expenses.



VMS shall keep the whole property of the Products until full and effective payment of sale price as well as interests and accessories. The Purchaser agrees not to dispose of the Products in any way whatsoever until this condition is met in full. Payment shall only be deemed to be effective after encashment by VMS. VMS has the right to take the goods back if the goods are not paid on due date. Before complete payment, Purchaser shall immediately inform VMS of any compulsory liquidation, receivership, seizure or any other measure taken by a third party on the products subject to transfer of ownership. In the event of compulsory liquidation, suspension of payment or in the case of any similar event, VMS shall be entitled to claim the products and keep the sums which have already been paid as penalty clause.



As in general, VMS is not the manufacturer of products it sells, its warranty cannot exceed the scope for warranties granted by its own suppliers, such warranties being available upon request.Warranty shall only apply if Purchaser has fulfilled all its obligations, and especially has complied with the conditions of payment. Any defect, including latent defect, as well as errors in the size, shall only give Purchaser the right to a replacement of the products, without any further indemnification. 

Replaced products are EXW, VMS branch, INCOTERM ICC 2010.

The aforesaid warranty does not apply in the event of misuse or fair wear and tear. In the event of any direct damage, VMS liability shall not exceed the purchase value of the products which have suffered or caused damages. Additionally, VMS cannot be held liable for any indirect, damages resulting for, but not limited to, a loss of profit, of clientele, of production or any similar loss whatsoever, and whether or not the said damage is caused by fault committed by VMS. The Purchaser waives any right to call on them.



In the event of the cancellation or suspension of an order approved in writing by VMS (as per article 2), in total or in part, and not fault is committed by VMS, Purchaser is liable for any cost sustained by VMS in order to obtain payment of products and tooling, with no prejudice of any damages which VMS is entitled to claim. A termination statement of account shall be negotiated to take account of justified expenditures incurred by VMS as of the date of termination.



In the event of a "Force Majeure" causes a breaking off the distribution of products, or is suspended for the whole period during which VMS is not able to deliver such products or perform the related services, VMS shall not be considered in breach of its contractual obligations. The term ‘Force Majeure” designates any event beyond the control of VMS, unpredictable and irresistible, of any nature whatsoever, having the effect of making it impossible to execute the order, temporarily or definitively such as but not exclusively: national disaster, war, riots, strikes in transport, strikes or lock out of manufacturer's plants or in VMS subsidiaries, legal provisions likely to affect significantly the manufacture or distribution of products or the performance of services. 

If the case of "Force Majeure" exceeds 3 months, the Parties shall meet in order to consider whether and on what terms they can either modify the sales contract or the order in order to adapt it to new circumstances arising from the event of Force Majeure or agree on its termination.



The Parties certify that they have the power to compromise and agree that all disputes arising out of or in connection with the Contract (including its validity and termination) and which could not be solved by an amicable settlement shall be settled upon the Rules of Conciliation and Arbitration of the International Chamber of Commerce to the jurisdiction of any federal courts in California. American law shall be applicable. 



VMS is a member of the group of companies whose holding company is ADDEV Materials SAS and accordingly VMS may perform any of its obligations or exercise any of its rights under the Contract by itself or through any other member of ADDEV Materials SAS group.